Current Agenda and Minutes of last Board Meeting

Hampton Public Library Board of Trustees Agenda 4/16/2025

The Hampton Public Library Board of Trustees will meet in regular session, Wednesday, April 16, 2025@ 5:15 pm in the library. It is a public meeting and all are welcome to attend.

Agenda

• Call the meeting to order and take roll call
• Warrants For April
• Motion to accept the minutes, agenda & warrants
• Monthly circulation and financial reports

Public Comment

Old Business:

• Security Cameras-Update
• Update on current legislation concerning public libraries
• 120th library birthday celebration committee-Update

New Business:

• Consider a motion to replace our current internet provider (Mediacom) with Rockwell Cooperative effective 6/22/25
• Discussion on West entrance door issues
• Report from Buildings/Grounds committee

Director's Report

Motion to Adjourn

The next meeting will be May 21, 2025

Minutes of the Board of Trustees meeting held March 20, 2025

Board president Dale Schirmer called the meeting to order at 5:15 pm. roll taken with the following present Wendy Lamos, Wendy Buseman,Dick Paulsen, Kristi Wragge, Lisa Peters, Dale Schirmer, Carol Sensor, John Lyman, Nathan Subbert, and director Suzy Knipfel.

The director reviewed the warrants.  There was nothing out of the ordinary.  It was made known to the board that cleaning supply prices were increasing.  This was reflected in the financial report as well.  Motion was unanimous to approve.  Motion carried.

The monthly circulation and financial reports were reviewed.  The circulation report shows a slight drop of 5 from the same period as last year. Genealogy and STEM resources were added to the circulation report to assist with gathering data to report on the state library surveys.

Public Comment: None

Old business Agenda Items:

1. Security camera update-CardCo refunded our down payment. There were no issues with the company other than they were extremely busy and unable to perform the work needed within the timeframe we required. From previous discussions, Suzy had other bids from Merritt ($470) and Bailey's (3,000) to replace the entire system for the library. A. motion was made by Wendy B and seconded by Lisa to proceed with the Bailey's quote to be paid for with the refunded payment from CardCo and current donations with Suzy seeking the remaining funds from the library "friends" group. Voice vote was all "ayes" with one abstaining. Motion carried.

2. Birthday celebration planning activities are progressing. Next meeting will be April 3 @ 4:30 pm.

3. Policy updates-Suzy discussed the remaining policy updates that were tabled at last month's meeting. A summary of the updates is as follows...

a. Employee manual section 10 will be updated to align with the city policies for handling emergency and extreme weather closures.

b. Employee manual section 11 will update the complaint resolution process (grievances) so that employees have the ability to bring forward issues directly to the board if necessary. This gives an option to employees to file valid complaints without fear of retaliation.

c. Employee Manual section 12 will update the amount of time required when giving notice of resignation. This simply aligns the library policy with what the current policy is for the city.

d. Suzy wanted to establish a chain of command for official acts (payroll, etc.) if the library director was out on vacation or called away for an emergency. The policy would be that the next highest seniority full time employee would act in the role.

Motion was made by Wendy L. and seconded by John to accept each of the policy updates as discussed. Voice vote was unanimous to approve. Motion carried.

4. Suzy reported that the library email was switched over to the city address. Each full time employee will get an email address with the city extension. We are still awaiting information from the state regarding a retention policy plan for the existing data. Cost for the new email service will be $72 per year paid once per year.

5. Suzy provided an update on current state legislation concerning public library. House file (HF) 880 and 521 may be voted on soon Both HF's will affect the library budget and/or employees.

More information can be found here:

https://www.legis.iowa.gov/legislation/BillBook?ba=HF%20521&ga=91

https://www.legis.iowa.gov/legislation/BillBook?ba=HF%20880&ga=91

New Business Agenda items:

1.The Chamber of Commerce has announced that the Hampton Public Library will receive the Member of the Year award. The awards event will be March 22 at the country club.  The entire board and library staff is invited to attend. A motion was made by Wendy L and seconded by Lisa for the library to buy tickets to the event at a cost of $35  per ticket for the three library employees that can attend the event. Voice vote was unanimous to approve.  Motion carried.

2. The library was a awarded a Franklin county Community Foundation Grant for $10,000 to help offset the cost of the upcoming landscaping and foundation project along the north side of the building. The friends group grant application to replace the sign was denied. They will pursue other ideas for funding. Full cost of the project is unknown-the library building committee will start meeting soon to figure out the next steps and how to coordinate with the city.

3. National Library Week open house is scheduled for April 8, 2025. The friends group is planning to buy cookies for the event along with the drama club presentation the next day.

Director's report

1. Brenda participated in the Read Across America event at Hampton schools

2. Library had 130 participants for the spring basket kids raffle

3. The library foundation recently received a gift of $5,000 from Dr. Bill Moore. Thank you!

4. The Chili Cook-off was a success. We had 10 entries with Esmer declared the Winner! There were more than 60 patrons participating and $130 was collected in the free will offering.

5. Due to federal funding cuts, the library will most likely lose the IA Shares delivery service. This service covered the shipping costs for interlibrary loans and material sharing. It is unknown at this time what the effect will be on the library budget.

6. The Alzheimer's program was a success. It was very informative.

Motion to adjourn was made by Wendy B and seconded by Lisa. Voice vote was unanimous to approve. Motion carried.

Next meeting will be April 16th @ 5:15 pm

 

Hampton Public Library Board of Trustees Agenda 3/19/25

The Hampton Public Library Board of Trustees will meet in regular session, Wednesday, March 19 @ 5:15 pm in the Library.  It is a public meeting and all are welcome to attend.

Agenda

• Call the meeting to order and take roll call
• Warrants for February
• Motion to accept the minutes, agenda & warrants
• Monthly Circulation and financial reports

Public Comment

Old Business:

• Security Cameras-Update
• 120th library birthday celebration committee-Update
• Consider a motion to approve policy revisions
• Library staff emails-Update
• Update on current legislation concerning public library

New Business:

• Chamber of Commerce award-Member of the Year
• Franklin Co. Community Foundation Grant Award
• National Library Week Open House-April 8, 2025

Director's Report

Motion to Adjourn

The next meeting will be April 16, 2025

Minutes from the Board of Trustees meeting held on Feb. 19, 2025

Board president Dale Schirmer called the meeting to order at 5:15 pm. Roll taken with the following present Wendy Lamos, Dick Paulsen, Kristi Wragge, Lisa Peters, Dale Schirmer, Carol Sensor, John Lyman, Nathan Subbert, and director Suzy Knipfel.

The director reviewed the warrants.  Everything was normal except for a Rockwell Cooperative bill for a computer installation.  One update was needed to the minutes from the last meeting.  Where the director's report summary mentions "Celebrate America" needs a small modification to state "celebrate America 250: (ref http://www.dar.org/outreach/america-250) Motion by Wendy L and seconded by John to accept the modified minutes, agenda, and warrants.  Voice vote was unanimous to approve.  Motion carried.

The monthly circulation and financial reports were reviewed.  The circulation report shows an increase of 361 since this time last year. The library received the second installment from the county.  A short discussion was had regarding how the library shows subscription costs in the budget versus donations received to offset some of those subscriptions. The budget committee will discuss further when they meet next.

Public Comment: None

Old Business Agenda Items: 1. an update from Megan was not available at the time of the meeting.  There still has been no communication from CardCo regarding installation of the camera DVR system.  Suzy has a bid from Bailey's from Cedar Falls and is talking to Merritt in Mason City. Coulter City Hall currently has a similar system.  Suzy may go to Coulter to see what they have and who installed the system. 2. Library funding update-County supervisors will fund the requested 5% increase across all county libraries. The city is planning to increase funding $2k to $95k. The budget committee will meet and update with the planned amounts. 3. Library birthday committee met 2/6 and collected many great ideas for the celebration.  Next step will be to figure out a budget.  The committee will meet again March 6.

New Business Agenda items:

1. Iowa HF274-this house file would repeal Iowa Code chapter 728.7 which deals with obscenity exemptions for public libraries The house file was approved in committee on 2/18 and renumbered as JF 521. It is unclear what effect this would have on the Hampton library at this time if approved. 2. Merritt Computer Service was approached as a possible vendor for servicing the library computers.2. Merritt Computer Service was approached as a possible vendor for servicing the library computers.  They provided a bid but stipulated that they would only service the staff machines and not the public assess machines. Suzy contacted Rockwell Cooperative.  They plan to submit a bid for similar service for all the library machines. 3.  Staff email-as discussed in previous meetings, the State is discontinuing its email service for library employees. The State Library is looking into whether they could provide forwarding service for several months before completely shutting down the system.  The planned date for discontinuing the service is May 1.  The City has agreed to provide email for the library staff at the cost of $2 per account per month.  For the three full time staff, total cost would be $72 per year. The library would create/maintain a Gmail account for the copier/scanner service.  Motion was made by John and seconded by Nathan to switch email service to the City of Hampton for the three full time staff starting as soon as possible.  Voice vote was unanimous to approve.  Motion carried. 4. Several policy updates were provided to the board members.  The suggestion was offered to table all of the updates except holiday time until next month so that everyone had a chance to process the updates. The board discussed the change to Section V for holiday time.  Suzy informed the board that the city needs the number of approved hours for holiday time for payroll. The policy would be updated and the board would then approve the hours when it approves the holiday schedule.  For this year(2025), the total holiday hours is 91 hours.  Motion by dick and seconded by Kristi to accept the time off policy update and the 91 holiday hours for 2025.  voice vote was unanimous to approve.  Motion carried.  The remaining policy updates will be discussed at the next meeting. 5. Membership for the Beacon Consortium is up for renewal. Motion was made by Kristi and seconded by Lisa to approve the board president's signing of the agreement to continue our membership in the Beacon Consortium for FY 26-27. voice vote was unanimous to approve.  Motion passed. 

Director's Report 1. Winter Book challenge is under way-currently has 34 signed up and the list continues to grow. 2. Alzheimer's program scheduled for this week. 3. Attended DAR's America250 program at Memorial Hall. 4. Brenda is planning to participate in the Read Across America program March 3-7. 5. Chili cookoff planned. Six are signed up currently with more coming.  The deadline to sign up is 2/24.  The cookoff will be 2/27 starting at 11am. Free will donations will be available and appreciated.

Motion to adjourn was made by Dick and seconded by Wendy L. Voice vote was unanimous to approve. Motion carried.

Next meeting will be March 19 @ 5:15pm

Revised Agenda 2/18/2025

 

The Hampton Public Library Board of Trustees will meet in regular session, Wednesday, Feb. 19, 2025 @ 5:15 pm in the library.  It is a public meeting and all are welcome to attend.

Agenda:

• Call the meeting to order and take roll call
• Warrants for February
• Motion to accept the minutes, agenda & warrants
• Monthly circulation and financial report        

Public Comment

Old Business:

• Security Cameras-Update
• Fiscal year 2025-26 library funding-Update
• 120th library birthday celebration committee-Update

New Business:

• Discussion on HF 274
• Merritt Computer Service-computer service
• Consider a motion to change all full-time staff emails from the State Library of Iowa email service to the City of Hampton email service
• consider a motion to approve policy revisions
• Motion to approve Beacon Consortium Member agreement (FY-26/27)

Director's Report

Motion to adjourn

The next meeting will be March 19, 2025

 

 

Minutes from the Board of Trustees meeting held on Wednesday, January 15, 2025. Board president Dale Schirmer called the meeting to order at 5:15 pm. Roll was taken with the following members present:  Wendy Lamos, Wendy Buseman, Carol Sensor, Lisa Peters, John Lyman and Director Suzy Knipfel. The director reviewed the January warrants,.  Suzy is paying Mediacom early (saving $120 per year in late fees).  Two bills for IT people trying to work on the security camera.  John made a motion to accept the minutes, agenda, and warrants.  It was seconded by Lisa.  Voice vote was unanimous to approve. The monthly circulation and financial reports were reviewed.  Suzy added the quarterly insurance (in-kind money from the City) to the financial report.  The circulation report shows an increase from a year ago. The website visits have gone up from 171 a month ago to 524.  Received quarterly money from the City of $23,250.00.  Also received $1,800.00 from the Elaine Kelsey memorial.  The Library's direct state aid was received as well. Public Comment: None.  Old Business: 1.  Security Cameras Update: Library has started proceedings with Megan Rosenberg, City Attorney, to get the money back from Colton Card. Received a quote for $3,000.00 from Bailey's Computer Service out of Cedar Falls for 5 new security cameras and updated software.  Will attempt to get at least one more bid for comparison.  The library does have the funds for this purchase.  Will discuss at the February meeting. 2.  Elevator Update: The control panel was installed on January 15, 2025. 3. Fiscal year 2025-2026 Library funding: Suzy attending the city council meeting on Monday.  They had Suzy's proposal, and asked a few questions.  We will have to wait.  Franklin County has not yet made a decision and will begin reviewing requests and decide who they (County) would like to meet with.  The second half of the County funding should be received the week of January 20th. New Business: 1.  120th Library birthday Celebration Committee: The 120th Library Birthday Celebration Committee (Jim Davies, Dyanne Pralle, Wendy Lamos, Wendy Buseman, Carol Sensor, Dale Schirmer & Lisa Peters) set a date for the first planning meeting of Thursday, Feb. 6th at 4:30 pm at the library. 2. Policy Committee Meeting: The Policy Committee will meet on Tuesday, February 4th at 4:30 pm at the Library to discuss policy updates and a new social media policy. director's Report: Brenda attended the Children's Librarian quarterly meeting in Belmond.  Both grants have been submitted. The Library is partnering with the Iowa State Extension to present "Wonders of the World". This will be for children in grades 4-6 and open to everyone, not just 4-H members.  Will distribute to the Middle School to announce.  Laela Ragsdale also created new letter heard for the library.  We received an invitation to the Memorial Hall on January 28th at 9:30 am-The Daughter's of the American Revolution are kicking off their Celebrate America250 and have historical books to give the Library.  Suzy will attend. Motion to adjourn was made by Wendy L. and seconded by John.  Voice vote was unanimous to approve.  The next meeting is February 19, 2025 at 5:15 pm

 Minutes from the board of Trustees meeting held Wednesday, December 18, 2024.  Board President Dale Schirmer called the meeting to order at 5:15 pm. Roll was taken with the following members present: Wendy Lamos. Dick Paulsen, Wendy Buseman, carol Sensor, Lisa Peters, John Lyman and Director Suzy Knipfel. The director reviewed the December warrants.  The November statistics report. Higher payroll was due to three pay periods in November. Globe Gazette subscription of $744.00 is included in the Visa bill, however is adopted by United Bank & Trust Company (UBTC has paid). Semi-annual maintenance agreement with Schumacher elevator is paid twice per year.  Wendy L. made a motion to accept the minutes, agenda, and warrants.  it was seconded by John. Voice vote was unanimous to approve.  The monthly circulation and financial report showed the Barkema funds have been received and spent right away.  Circulation is only down 139 from last year.  The financial report was discussed. Suzy went over full and part-time wages and book expenditures.  Next month should show 50% of book budget spent.  Wages should also be at 50%. Public Comment: none. Old Business: 1.  Security Cameras Update: Suzy has been unable to get a hold of Colton. Nathan messaged him and at the time of the meeting had no response. Nathan will pursue over the next two weeks.  If no response by December 31, 2024, Suzy will get the city Attorney involved-a consensus was reached by the board. 2.  Elevator Update: The control panel is actually being built, so completion date won't be until January 24, 2025 (anticipated). New Business: 1.  A motion to allow the Director to authorize any bills to be paid not to exceed $600.00 per month that are due before the monthly board meeting to avoid paying late fees was made by Wendy B.  The motion was seconded by Carol.  Voice vote was unanimous to approve. 2.  Section IV of Policy Manual-Time Off, Vacation Revision: Board discussed revisions to the policy manual.  A motion was made by Dick to revise Section IV-Time Off, Vacation, of the policy manual to add the following language: If a part-time employee moves to a full-time position, they will receive credit for the years of service they accumulated as part-time employees and this will be added towards their vacation years of service for the vacation accrual rate.  It was seconded by John.  Voice vote was unanimous to approve. 3.  Credit Years of Service-Vacation accruals: A motion to credit Esmer Ramirez's years of part-time service towards her vacation years of service since becoming full-time for the vacation accrual rate was made by Lisa.  It was seconded by Wendy L. Voice vote was unanimous to approve. 4. Credit years of Service-Retroactive: a motion to approve crediting Esmer Ramirez's  years of service vacation accrual retroactive to June 1, 2024, when she became a full-time employee was made by John. It was seconded by Carol.  Voice vote was unanimous to approve. 5. Holiday closings Calendar Year 2025: The Board reviewed the list of holiday closings for 2025. A motion to approve the list of holiday closings for the calendar year beginning January 1, 2025 was made by Wendy L.  It was seconded by Wendy B. Voice vote was unanimous to approve. 6. Budget Presentation to City: The budget will be presented to the City Council on January 13, 2025. All Board members are welcome to attend.  Suzy will send proposed report to Board members for review prior to presentation date. Director's report: The Library Open House went very well.  Approximately 70 people came.  Pat Palmer's presentation was well attended as well (approximately 22 attendees.) Suzy attended the Franklin County Foundation workshop at First Bank-Hampton. The Library will be receiving some money in memory of Elaine Kelsey, the former Children's Librarian, earmarked for the Summer Reading Program.  The Christmas Tree Decorating Contest will end on December 20th.  It has been a huge success and will be continued in 2025. Motion to adjourn was made by Lisa and seconded by Dick. Voice vote was unanimous to approve. The next meeting is January 15, 2025 at 5:15 pm. Minutes from the Board of Trustees meeting held Wednesday, November 20, 2024. Board President Dale Schirmer called the meeting to order at 5:15 pm  Roll was taken with the following members present: Wendy Lamos, Kristi Wragge, dick Paulsen, Wendy Buseman, Carol Sensor, Lisa Peters and Director Suzy Knipfel. The director reviewed the November warrants and the October statistics report.  Schumacher elevator (discussed later on in the meeting) and Canva subscription (design program) payments were made.  Dick made a motion to accept the minutes, agenda, and warrants.  It was seconded by Kristi.  Voice vote was unanimous to approve.  The monthly circulation and financial report showed that circulation and library cards issues are down a little bit.  Circulation continues to decline a bit.  one-half of the levy money came in and all of the Direct State Aid as been received.  Also received a memorial. Programing is going very well.  United Bank & Trust Company held a program with 19 total participants.  The Library is offering two book clubs (Wednesday evening and Thursday morning).  Nothing out of the norm in the financial report. Office supplies and janitorial supplies continue to increase-there may be some overspending due to this.  An unexpected item was $500 for new barcodes for patrons, but the Library shouldn't have to purchase for many years. Suzy discussed her process for purchasing books.  Repairs and building improvements items include Mike Harper's bill for replacing two breakers and lightbulbs, as well replacing the North Exit light. Public Comment: none. Old Business 1.  Security Cameras Update: Suzy again emailed Colton on November 19.  At the time of the meeting he hadn't responded.  Suzy will continue to contact him.  2.  Elevator Update: Received the Barkema grant for the full $10,000. The parts have been ordered and the Library Foundation has agreed to pay the difference.  it should take around 3 weeks to get-should be completed before Christmas.  New Business: 1.  Budget Committee-Report Budget Committee met November 18th, very preliminary budget discussion.  Suzy will present to Franklin County Supervisors in December and the city in January. 2. 120th Birthday Celebration October6, 2025: Committee appointed to plan a celebration on October 6. Dyanne Pralle and Jim Davies have agreed to be on the committee, along with Wendy Lamos, Lisa Peters, Dale Schirmer, and Wendy Buseman.  Suzy would also like the new Chamber Director (when they are hired) to be on the committee as well.  Jim discussed potential plans for the day, and marketing it with the Harriman Nielson Festival (Sunday) and the vaudeville Show (Saturday). 3.  New Outdoor Sign: Motion was made by Wendy Buseman and seconded by Wendy Lamos to allow the Friends of the HPL to apply for two grants (Franklin county Foundation Grant and the Design Grant From the Chamber for a new outdoor sign on the West side of the building.  Vice vote was unanimous to approve. 4.  CRASE training: A motion was made by Wendy Laos and seconded by Kristi to allow the library to close on January 10, 2025 from 9:30-12:00 pm for CRASE training.  Backup date is January 17th.  Voice vote was unanimous to approve. Director's Report: Suzy discussed the upcoming open house on December 10th from 9:30-5:00 pm Pat Palmer will do a program at 2:00 pm.  The Friends of the Library are doing a tree decoration contest.  It is going over very well (27 trees purchased) Kids can check out the tree, decorate it and then return it to the library.  The Public will vote for their favorite tree until December 20th.  The top three will receive Chamber Bucks.  Greg Woods from the Department of Health and Human Services will be doing a program on Alzheimer's and dementia sometime in February-there is no cost.  The Library Foundation has received two very nice donations-Deb Varrelman and Dr. Bill Moore.  Suzy discussed the housing survey that the City of Hampton is participating in with the ISU extension and encouraged everyone who lived in town to fill it our using the QVR code provided on the flyer.  Motion to adjourn was made by Dick and ceconded by Lisa. Voice vote was unanimous to approve.  The next meeting is December 18th at 5:15 pm.

 Minutes from the Board of Trustees meeting held Wednesday, October 23, 2024 Board President Dale Schirmer called the meeting to order at 5:15 pm. Roll was taken with the following members present: Wendy Lamos, Kristi Wragge, John Lyman, Dick Paulsen, Wendy Buseman, Carol Sensor, Lisa Peters, and Director Suzy Knipfel. The director reviewed the October warrants and the September statistics report.  A & M Electric was for two breakers for the elevator as well as replacing light bulbs.  Staff cleaned out storage, Esmer delivered all to the landfill (paint, etc) and was reimbursed.  Wendy L. made a motion to accept the minutes, agenda, and warrants.  It was seconded by Dick.  Voice vote was unanimous to approve. The monthly circulation and financial report showed that circulation and library cards issues are down a little bit.  Suzy explained the library cards go through normal ups and down fluctuations.  The levy money will now come twice a year (October and April)  Insurance amount of $10,308.50 is a quarterly amount-the Library doesn't see it, but it needs to be accounted for in the budget.  Public Comment- none. Old business: 1.  Courtyard sidewalk/exterior wall issues: The City came to fill dirt on `10-23.  The tuck pointing bid came in just under $20,000; the bid to put the steps in was $5,800.00 after the City removed the old; the retaining wall bid was $11,000.00. All contractors know these would be Spring projects. 2.  Security Cameras Update: Suzy talked with Colton on Monday the 21st.  He said he should be on site in a couple of weeks.  75% of the cost has been paid with remaining to be paid when complete. 3. Elevator Update: Waiting for the Barkema Grant-if it goes through, the Library Foundation has agreed to pay the remaining amount.  If the Barkema Grant does not go through, the Library Foundation has agreed to pay the entire amount.  New Business: 1.  IPIB Resolution: This has been officially closed and resolved. 2.  Franklin County Foundation Grant: This will be coming up. Suzy will rename it as Outdoor Building Project and ask for the $10,000. 3.  Franklin Co. Library Association Meeting: The percentages will not be changed.  Talked at length about the budget and the effect it is having.  There is a lot of confusion about the Library Foundation money and the fact that it cannot be used for day-to-day operations.  The State has not indicated there will be any formula changes. 4. Replace dated computer/monitor at work station: The computer was purchased in 2018 and needs to be updated.  There is money left over from the Tuesday on the Town fundraiser, as well as the "carryover" line item in the budget.  Total for the computer, monitor, and mouse was $856.12.  John made the motion to approve the purchase. It was seconded by Carol.  Voice vote was unanimous to approve.  5. New Year's Eve holiday hours: Discussed closing at 3:00 pm if New Years Eve is on a Monday, Tuesday, Wednesday or Thursday.  Wendy L. made the motion to approve.  Wendy B. seconded the motion.  Voice vote was unanimous to approve. Director's Report: Suzy gave the quarterly report to City Hall on Monday, October 21. The Lion's Club program will be on October 24. United Bank & Trust Company will be presenting a Cybersecurity program at the Library on Wednesday, Oct. 30th at 10:30 am and 5:30 pm. The Annual Report is due Oct. 31. Certified letters (10 so far) have been set out to patrons with overdue materials over 90 days. Everything has been returned except for two patrons.  LINC meeting was held in Mason City.  Levies were discussed-Mason City Library will be losing $175,000, with another smaller library potentially having to close.  Suzy requested the Budget and finance committee meet in November. Motion to adjourn was made by Lisa and seconded by Dick.  Voice Vote was unanimous to approve. The next meeting is November 20 at 5:15 pm.  Minutes from the Board of Trustees meeting held Wednesday, September 18, 2024  Board president Dale Schirmer called the meeting to order at 5:15 pm.  Roll taken with the following present Wendy Lamos, Dick Paulsen, Kristi Wragge, Wendy Buseman, Dale Schirmer, Carol Sensor, Nathan Subbert, and director Suzy Knipfel.  The library director reviewed the September Warrants and the August statistics reports.  The only item out of the ordinary was the deposit to Card Co. for the work to upgrade the security camera and video recorder.  Custodial services were moved in the warrant report to be a part of payroll.  Suzy commented that interest in the free movie service paid for by the library has declined quite a bit.  Usage will be monitored and this service may be cut when the current subscription ends. Motion was made by Dick, seconded by Carol, to accept the agenda, warrants, and minutes.  Voice vote was unanimous to approve.  Motion carried.  Public comment: none  Old business agenda items.  1.  Courtyard sidewalk/exterior issues-Suzy along with the building committee met with Doug Tarr.  The City may be able to assist with excavation and step removal along the north Wall.  A bid was received to replace the steps at a cost of $5600.  Building committee is looking for tuckpointers.  The crew that worked on the Methodist church is going to provide an estimate.  Overall, Doug offered a lot of help and we are optimistic we can start solving these issues in the spring.  2.Security camera update-We spoke with Card Co. and the previous bid was still good for the camera and recorder upgrade.  A deposit was made (75%) to schedule the work.  The plan is to have the job complete before the end of October. 3. Elevator- The elevator had another episode where the doors would not open.  The maintenance company replaced a smaller aux control board.  They believe replacement of the main board will still solve our overall issues.  There is a risk that if we do not replace the main board ($20k cost), that the IA licensing board may deem that our elevator is too "out of date" and would mandate replacement of the entire operating system at a cost of over $100k.  Suzy is looking into ways to pay for the board replacement. 4.- Grant Applications-Current plan is to apply for a Barkema Grant for $10k to help pay for the elevator updates.  An additional grant application to the Franklin Co. Foundation will be submitted for $10k to assist with the foundation repairs that will start in the Spring. The motion was made by Wendy L. seconded by Carol, to approve the grant applications.  Voice vote was unanimous to approve.  Motion carried.  New business Agenda Items:  1.  Several board members along with Suzy will be unable to attend the regularly scheduled October board meeting.  Motion was made by Lisa, seconded by Nathan, to move the October meeting to the 23rd.  Voice vote was unanimous to approve.  Motion carried. Director's report- Franklin County Librarians Group will meet October 15th; IA information board meeting postponed to October; Pat Palmer will be attending the IA League of Cities-talking about the importance of Libraries; Library is planning to participate in the Scarecrow competition; short discussion regarding email service.  The current plan would be to pay for the city email service once it is needed.  Other services such as Google Business would be too expensive. Motion to adjourn was made by Wendy B and seconded by Lisa. Voice vote was unanimous to approve.  Motion carried.  Next meeting will be October 23rd @ 5:15 pm. Minutes from the Board of Trustees meeting held Wednesday, August 21, 2024 Board president Wendy Lamos called the meeting to order at 5:15 pm.  Roll taken with the following present Wendy Lamos, Dick Paulsen, Kristi Wragge, Wendy Buseman. Dale Schirmer, John Lyman, Carol Sensor, Nathan Subbert, and director Suzy Knipfel.  The library director reviewed the August warrants and the July statistics report.  The only item out of the ordinary was the charge for the new outdoor trash can that was approved last month.  Motion was made by Dale, seconded by Wendy, to accept the agenda, warrants, and minutes. Voice vote was unanimous. Public Comment: None. Old Business Agenda items: 1.  Officer election - Wendy Lamos is stepping down as president.  Motion was made by Wendy B., seconded by Kristi to nominate Dale Schirmer for president, John Lyman for vice president, and Nation Subbert for secretary.  All three accepted the nominations. Voice vote was unanimous to elect the officers as nominated.  Motion carried. 2. Courtyard sidewalk and exterior wall-The City is planning to bring in fill dirt and repair the areas where the ground is pulling away from the foundation. This work will be completed before winter to reduce the possibility of damage to the foundation. the building committee will begin the process to find a contractor(s) to look at the foundation to see if any work needs to be done to repair/seal. A tuck pointer will be needed to repair and seal cracked mortar that was noticed in the brick along the ground.  Suzy got a bid to install a retaining wall along the north side of the building.  The bid amount was $11,235 including landscaping after the wall was installed.  The board decided to table the discussion until the building committee can meet with Doug Tarr and begin to dig into what all may need to be done. 3.  Courtyard trash can-The trash can was received and installed. 4: Outdoor security camera-A Hampton police officer stopped by wanting to look at footage from the outdoor camera.  While looking through the video history, the realization was made that the camera and DVR upgrade approved several months ago was yet to be installed.  Suzy and Nathan will look into the issue and see what happened including getting updated quotes if needed. New Business agenda: 1.  Infinity Table use policy-The board discussed the proposed policy and suggested a few edits.  Motion was made by Kristi and seconded by Dale to approve the amended policy.  Voice vote was unanimous to approve.  Motion carried. 2. Library sign-The library sign in the yard needs to be repaired or replaced.  Several options were discussed on how to proceed.  there are several grant sources available that could be used to fund the project.  Suzy will get quotes on what it it would take to replace the sign and will explore options for grants. 3.  Barkema Charitable Trust grant application-after much discussion the board decided to table the item until more data is available regarding each possible project.  The applications can be approved at the September meeting. 4. VR Goggles software update-the library owned goggles need a software update, but Meta requires a credit card and email address to verify ownership.  Concern was expressed that the goggles wee originally registered with a personal email address.  Motion was made by Dale and seconded by Dick to move ahead with the software update using the library credit card and original email address.  Voice vote was 7 for and 1 against. Motion carried.5. Elevator issues-The elevator technician paid a visit to the library for repairs after it was noticed that the doors were not closing properly.  Since the visit, the elevator has shown signs of possible larger issues. One incident in particular involved a library patron getting stuck in the elevator between floors.  The library employees were able to reset the elevator so the patron could get out safely, but a technician was unable to diagnose the issue since the system was reset. More debugging is necessary in order to isolate the problem. The elevator may need a new control computer board which would cost about $20,000 but parts are scarce.  A full update of the system would cost up to $100,000. More investigation is needed before we can decide hot to proceed.  Suzy plans to discuss the issue with the city and the elevator manufacturer.  In the meantime, it was suggested to find a way to put a chair in the elevator in case this happens again and the person that is potentially stuck cannot stand for long periods. Director's Report: The State Library is planning to stop email service possibly by the end of the year.  This means that the library employees would lose access to the hampton.lib.ia.us email addresses.  Suzy spoke to the city about the issue.  The city would be able to add the library employees for $2 per month per user. The board discussed other options as well including Google Apps but further investigation is needed. The library hosted the school's summer lunch program one day per week while the program was active.  It was estimated that we had 150-250 kids attend each throughout the summer. The library will be able to count this activity towards program hours. The City attorney prepared and filed the final report for the recent FIA request.  It is expected the issue will be closed with the Iowa Public Info Board during the September 15th meeting.  Motion to adjourn was made by John and seconded by Dale.  Voice vote was unanimous to approve.  Motion carried.  Next meeting will be September 18 @ 5:15 pm

Minutes from the Board of Trustees meeting held Wednesday, July 17, 2024.  Board president Wendy Lamos called the meeting to order at 5:15 pm.  Roll taken with the following present: Wendy Lamos, Dick Paulsen, Kristi Wragge, Lisa Peters, Dale Schirmer, John Lyman, Nathan Subbert and director Suzy Knipfel.  The library director reviewed the July warrants and the June statistics report.  An additional stat was added to the report to try and track usage of the VR goggles and gaming table.The warrants showed an increase on the copier service cost for this month.  This was because the first quarter overage was not billed until this month.  Motion was made by John, seconded by Nathan, to accept the agenda, warrants and minutes.  Voice vote was unanimous to approve.  Public Comment: None  Old business agenda items:  Update regarding the records request was that one more meeting was anticipated with the open information board before closure of the issue.  All relevant emails were turned over before the last meeting.  New Business agenda items:  1.  Attendees looked at a few options for a trash can to be used out on the patio. The board extends its gratitude to First Security Bank and Trust for the donation of $1,045.  The money will be put towards the purchase of the trash receptacle.  Dale motioned, seconded by Dick, to purchase a new outdoor trash can to be chosen by the building committee.  Voice vote was unanimous to approve. 2.  A discussion was had regarding the meeting schedule and if July should be included.  The concern was ensuring the director had the approval to pay bills before the end of the fiscal year. The decision was made to leave the schedule as is and discuss again next June.  3.  Update was given regarding the courtyard sidewalk and exterior wall issues.  The City can bring in fill dirt to close up the gaps forming along the foundation.  The longer term fix for the north side may be a retaining wall.  Suzy will start the process of getting estimates.  4. Items to note from director's report- We may not start receiving funding for next fiscal year until September.  The city expects there to be a 25% drop in levee funding due to the actions from the State which may result in $6 million drop in funding statewide from levees. Note that officer elections will take place in August.  Wendy Lamos plans to step down as president.  Motion to adjourn was made by John and seconded by Kristi.  Voice vote was unanimous to approve.  Next meeting will be August 21 @ 5:15 pm

Minutes from the Board of Trustees meeting held Wednesday, June 19, 2024.  Board President Wendy Lamos called the meeting to order at 5:15 pm.  Roll was taken with the following members present: Wendy Lamos, Dick Paulsen, Wendy Buseman, Carol Sensor, Lisa Peters and Director Suzy Knipfel. (Nathan Subbert arrived later, after attendance was taken).  The director reviewed the June Warrants and the May statistics report.  Payroll and payroll liabilities are larger due to a three pay period month.  Annual TLC software fee was also paid in June.  The Jolly Pops (Summer Reading Program) was paid by the Friends of the Library.  Lisa made a motion to accept the minutes, agenda, and warrants. It was seconded by Dick. Voice vote was unanimous to approve.  The monthly circulation and financial report showed that circulation is down a little bit.  This could be due in part to the music subscription being down significantly.  Good attendance for Tuesday lunch and summer programs.  The library has received 100% of the levy money from the city as well as 100% of the county funding.  The library will also be receiving the foundation funding before June 30th. Public Comment: Traci Stillwell spoke regarding the open records request.

Old Business: 1.  Open Records Request Policy: Policy was written by City Attorney Megan Rosenberg and edited for grammar/formatting by Carol Sensor.  Dick made a motion to approve the Open Records Request Policy, and seconded by Carol. Voice vote was unanimous to approve.  2.  Resolution with Iowa Public Information Board: Wendy made a motion to approve the resolution with the Iowa Public Information Board concerning open records requests.  Dick seconded the motion.  Voice vote was unanimous to approve. New Business:  1.  Election of Officers for 2024-2025. A motion was made by Wendy Buseman to table the election until the August meeting, and Lisa seconded.  Voice vote was unanimous to approve. 2.  Committee assignments 2024-2025 Board members signed up for committees for 2024-2025.  there will be no Public Relations Committee in 2024-2025.3. HPL Foundation Annual Meeting:  The Foundation met in May.  The HPL will be receiving a $5,000.00 increase in funding for the 2024-2025 fiscal year.  They will also be discussing replacing the rest of the windows-will meet later in 2024 to decide. 4. Friends of the HPL Book Sale:  The book sale was held inside due to weather.  Many books went out the door and the HPL made roughly $500.00.  Director's report:  Suzy and Esmeralda attended the Chamber Quarterly Coffee.  Suzy would like to bring a staff member each time she attends.  First Security donated proceeds from the meal served at Tuesday on the town-unsure of amount at this time.  Suzy will be giving the quarterly report to City Hall in July.  E-rate has been filed (government money used to offset internet expense) the amount was $768.00.  HPL is looking at switching internet providers in 2025.  165 children have signed up for the Summer Reading Program, not counting the daycares.  Doug Tarr and Suzy did a quick walk around of the building.  New weather stripping is needed on a couple of the doors.  Suzy will also have Doug return to look at the library's foundation.  Suzy also discussed obtaining a trash container from the City for the parking lot area of the library. The cost would be around $1,200.00. The free lunches have been going very well-well attended, with some then staying for library activities.  Motion to adjourn was made by Dick and seconded by Nathan.  Voice vote was unanimous to approve.  The next meeting is July 8, 2024 at 5:15 pm-this will be a short meeting to discuss and approve the purchase of a new trash container from the City for the parking lot area.  The next full meeting will be August 21, 2024 at 5:15 pm.

 

Minutes from the Board of Trustees meeting held Wednesday, May 15, 2024.  Board President Wendy Lamos called the meeting tor order at 5:15 pm.  roll was taken with the following members present: Wendy Lamos, Dick Paulsen, Dale Schirmer, John Lyman, Wendy Buseman, Lisa Peters, Kristi Wragge and interim director Suzy Knipfel.  The interim director reviewed the May warrants and the April statistics report.  the only item of note was the visa bill due to the summer reading supplies purchased.  Dale made a motion to accept the minutes, agenda, and warrants.  It was seconded by Kristi.  Voice vote was unanimous.

The monthly circulation and financial report showed that circulation is down a little bit.  A bunch of older movies suspected of not working any more (approximately 10 years old) have been weeded out.  Those will go on the book sale as "at your own risk".  The library has received 100% of the levy money from the city as well as 100% of the county funding.  The library will be getting the final quarter of funding from the city.  The library will be getting a check from the Foundation and Suzy will be meeting with them during the week of May 20th. No public comment.  Old Business: 1: Infinity Table-The Infinity Table has been received and it will be run by batteries rather than having an electrician come in to run wires.  The same anonymous person who purchased the infinity table has also purchased the two batteries.  Brenda will keep the batteries behind her desk.  Fully charged they are supposed to last four hours and are $200 a piece.  Suzy will send a thank you note to the anonymous donor.  New Business: 1.  Library board President, Wendy Lamos, read the following statement:  "The Hampton Public Library board of Trustees acknowledges there are sufficient facts to show that the library has failed to provide public records requested within a reasonable time and failed to provide a complete estimate of fees pursuant to Iowa code Chapter 22. 2. Hampton City Attorney, Megan Rosenberg, then discussed the new Open Records Policy, as well as the status of the current open records request.  Suzy and Attorney Rosenberg have reviewed the draft policy, which has been sent to the Public Information board for comments/edits.3.  Lisa Peters with the Personnel Committee made the recommendation that Suzy Knipfel be named the permanent Director of the Hampton Publlc Library.  No additional salary increase on top of the July increase.  Motion to accept the recommendation was made by Dale and seconded by Dick. Voice vote was unanimous.  4.  Suzy discussed the hiring of Misty Sosa as a part-time employee at 8-10 hours per week, at a wage of $12.50 per hour.  Motion to accept the hiring of Misty Sosa at a beginning wage of $12.50 per hour was made by John and seconded by Dale.  Voice vote was unanimous.  5.  Salary and wage increases of all staff, except the new hire, Misty Sosa, at 5.00% beginning July 1, 2024 for FY 24-25-dick made a motion to approve, Kristi seconded the motion.  Voice vote was unanimous. 6.  Suzy will be moving Esmerelda to full-time effective June 1st.  No additional compensation for moving to full time, but is included in the above staff July 1 increases.  Job title will be Assistant Librarian/Main Cataloger. 7.  Board reviewed the proposed budget for fiscal year 2024-2025.  The only changes Suzy felt needed to be made were decreasing full-time wages and increasing Office and PR.  The entire budget is approximately $34,000 less.  Dale made a motion to approve, John seconded the motion.  Voice vote was unanimous. 8.  Suzy presented two proposals for additional holiday closings.  Proposal # 1: closing the following Saturday (Friday holiday) of the Saturday preceding the Monday holiday for a potential savings of $1,007.00.  Proposal # 2: Closing on the Saturday before Memorial Day and Labor Day, and the Saturday after Thanksgiving for a potential savings of $670.00.  Both proposals also included Good Friday closure.  Both proposals would also help with retention of part-time staff.  Dale made a motion to approve Proposal # 1, and Kristi seconded the motion.  Voice vote was unanimous. 9. Board discussed potential library hours change as a result of funding cuts from the Franklin Co. board of supervisors.  Library staff has started tracking foot traffic on Saturdays to see if hours could be cut there first. Director's report: Suzy discussed the upcoming book sale.  It is scheduled for June 1, 2024 from 9:00-2:00pm  Board members who can help should be there at 8:00 am for set up. Motion to adjourn was made by Lisa and seconded by Wendy B.  Voice vote was unanimous to approve.  The next meeting is June 19, 2024 At 5:15 pm  Respectively submitted, Lisa Peters

Minutes from the Board of Trustees meeting held Wednesday, April 17, 2024. Board President Wendy Lamos called the meeting to order at 5:15 pm.  Roll was taken with the following members present: Wendy Lamos, Dick Paulsen, Dale Schirmer, John Lyman, Wendy Busman, Carol Sensor, and interim director Suzy Knipfel.  The interim director reviewed the April warrants and the March statistics report.  Dick made a motion to accept the minutes. agenda, and warrants.  It was seconded by Wendy B.  Voice vote was unanimous.  The monthly circulation and financial report showed that circulation was down from last year. The library received their quarterly funding from the city.  The interim director reported on the curbside service provided to patrons which began during Covid; there were 13 curbside deliveries last month.  Also, large print books and magazines are taken to nursing homes and assisted living facilities.  The items are checked out to the facility. The library should be getting checks from the Library Foundation and city. There was one person for public comment.  Old Business: 1. Infinity Table-The Infinity Table has been purchased will be shipped soon. The Children's Librarian is planning for its location.  A battery back-up is being considered. New Business: 1.Public Comment Time Limit-Dale moved that the public comment time be a maximum of 5 minutes which could be extended with Board Approval.  Following discussion, Dick seconded the motion.  It was approved with 4 yes and 1 no votes. 2. Salaries & Wages-(see handout) The Personnel Committee will meet prior to the May meeting to discuss Salaries and wages and will bring a recommendation back to the full board at the May meeting.  It was suggested that the years of employment be added to the table.  A recommendation regarding future staffing of the Library will also be part of the recommendation. 3.  FY 24-25 Budget.- The Budget Committee will meet prior to the May meeting.  There are some line items that need changing.  The committee will bring the budget to the May meeting . A question was raised regarding the PR/Open House line item.  At the end of March $1,436.48 had been spent of a budgeted $700.  Suzy will check the records to determine how these dollars have been spent. 4.  Camera Access for monitoring in Children's Dept.- There is a monitor in the Children's dept. that needs to have software loaded to allow for security camera access.  Suzy will contact Rockwell Communication and the IT person to determine exact cost if any.  We have the software.  A motion was made by Dale and seconded by John to get the software installed. It was unanimously approved by voice vote. 5.  iRobot Roomba i3+ With the reduction in janitorial services for next year, there was a discussion of purchasing 2 Roombas (one for each floor).  These may be purchased by the Friends of the Library or memorial funds. Update on Meetings-Brenda attended Kids First in Ames for two days.  It is offered every other year.  Suzy attended the NILC Group meeting.  By June 1 the library needs to find someone else to manage their digital records. this has ben done by the AEA for $3000 in the past but will end June 1.  Our open access agreements have been sent to the State Library.  Jeff Stein was a speaker at the library last week. He was very well received.  His $50 fee was paid for by KLMJ.  We will pursue having him back in the future. A woman who works with the Carnegie Iowa Library Project through the University of Iowa visited the library.  She digitizes information about the Carnegie libraries, has a website and provides programs regarding these libraries for only the cost of mileage.  Motion to adjourn was made by Dick and seconded by Dale, Voice vote was unanimous to approve.  The next meeting is May 15, 2024 at 5:15 pm

Minutes from Board of Trustees meeting held Wednesday March 20, 2024 Board president Wendy Lamos called the meeting to order at 5:15 pm  Roll taken with the following present Wendy Lamos, Dick Paulsen, Kristi Wragge, Lisa Peters, Dale Schirmer, John Lyman, Wendy Buseman, and director Kim Manning. The library director reviewed the March warrants and the February statistics report. The only item to note was on the financial report.  The "books" charge for February was rather large due to an invoicing error with one of the books suppliers which resulted in the library not being charged for books for three months.  The charge reflects the corrected error.  Motion was made by John, seconded by Dale, to accept the agenda, warrants and minutes.  Voice vote was unanimous to approve.  Public Comment: none  Old Business agenda items: 1.  The budget committee presented the proposed amended budget (see attached) now that we know our funding level from the county.  Many of the cuts were discussed by the board.  The committee was able to modify the budget in such a way to protect the previous planned staffing level.  Motion was made by Dale, seconded by Lisa, to accept the amended budget as shown in the green column of the budget proposal handout. Kim stated to the board that a new part-time employee/volunteer will be starting soon.  This person will work 18-22 hours per week on a trial basis.  Workload will be directed by Suzy.  This was arranged through a partnership with AARP.  The library will not be paying this person but instead will be paid through AARP. 2.  the budget committee also proposed a salary increase for the new interim director position and a work anniversary salary increase for a part time employee.  these are as follows: The motion was made by Dale, seconded by Dick, to give Laela Ragsdale a 2: wage increase retroactive to her work hire anniversary effective January 4, 2024. Voice vote was unanimous to approve.  The motion was made by Dick, seconded by Kristi, to give Suzy Knipfel a 2% wage increase as interim library director effective April 1, 2024.  3.  Infinity gaming Table-The process to purchase a new gaming table through warranty has started.  Nathan will update the board once a new table is available to be shipped.  The cost of the table will be covered by donations.  New Business Agenda Items: 1.  National Library Week will be April 7-13, 2024.  Kim announced that the author Jeff Stein will be at the library April 9 at 10am.  The trustees are requested to provide appetizers for the event and open house that day.  Motion to adjourn was made by Dale and seconded by John.  Voice vote was unanimous to approve.  Next meeting will be April 17, 2024 at 5:15 pm.

Minutes from Board of Trustees meeting held Wednesday, February 21, 2024  Board President Wendy Lamos called the meeting to order at 5:15pm.  Roll taken with the following present Wendy Lamos, Dick Paulsen, Nathan Subbert, Kristi Wragge, Carol Sensor, Lisa Peters, Dale Schirmer and Director Kim Manning.  The library director reviewed the February warrants and statistics report for January.  The library reported another massive 1,342 item increase in circulation from this time last year.  There were no other items out of the ordinary to report.  Motion made by Dale, seconded by Lisa, to accept the agenda, warrants, and minutes.  Voice vote was unanimous to approve.  Public Comment: there was none.  Old Business: 1. Budget and funding - several items to report.  a) The city is planning to increase their library funding from $88,000 to $93,000 for next year.  b) The county has announced their funding award for Franklin County libraries.  Due to changes at the state level, the supervisors' resolution to modify the library distribution (Hampton was reduced from 42% to 32%) coupled with the changes at the state level, the amount awarded to the Hampton Public Library $39,124 which is a significant decrease from the $72,765 awarded the previous year. c) The Hampton Chronicle reported that the estate for Bruce Dohrmann will be gifting the Foundation of the Hampton Public Library $300,000.  Kim had not heard anything else yet other than what was reported in the newspaper.  The Foundation Directors usually meet once a year in May.  2. Infinity Gaming Table - Several emails were exchanged with the manufacturer to attempt to figure out the gaming table issues.  Nothing worked.  Tech support believes the table is broken and can not be fixed. They have offered a replacement table at a reduced price.  Nathan will get a quote and share with the board at the next meeting before a decision is made to replace the gaming table.  Kim identified a few issues that will need to be addressed regarding providing power to the table if the board decides to proceed with the purchase.  New Business Agenda Items 1.  The board and Kim discussed her upcoming retirement.  The effective date will be March 31 with her last day at work being March 29.  Kim spoke with City Hall to inform them of her decision and also to see what requirements we may need to follow for posting of the position.  City Hall did not know of any that needed to be followed other posting of the open position in a public place such as the doors of the library and city hall.  Kim's recommendation was to promote Suzy to interim director and bring Esmeralda on as a full-time employee.  The director position could then be posted publicly.  The board discussed options to proceed taking into account the current budget issues.  Motion was made by Dale, seconded by Kristi, to promote Suzy Knipfel to the position of interim library director staying at her current salary effective April 1.  The budget committee will meet to recommend a path forward that meets the needs of the library and its future budget.  Voice vote was unanimous to approve.  Motion to adjourn was  made by  Nathan and seconded by Dick.  Voice vote was unanimous to approve.  Next meeting will be March 20,2024 at 5:15pm.  Minutes from Board of Trustees meeting held Wednesday, January 17th, 2024  Board President Wendy Lamos called the meeting to order at 5:17pm.  Roll taken with the following present Wendy Lamos, John Lyman, Dick Paulsen, Nathan Subbert, Carol Sensor, Lisa Peters, and Director Kim Manning.  The library director reviewed the January warrants and statistics reports for December.  The library reported a massive 1,264 item increase in circulation from this time last year.  December was a three pay period month which was reflected in the larger than usual payroll. Nathan commented that the minutes were not complete because data from the county Board of Supervisors funding history was still needed from Kim.  Motion made by Dick, secondedby John, to accept the agenda, warrants, and minutes with the added data.  Voice vote was unanimous to approve.  Public Comment: Dick Lukensmeyer was registered to speak but passed after the minutes discussion earlier. Old Business Agenda: None New Business Agenda Items: The full Holiday closing calendar for 2023 was presented to the board.  The closures will be the following:Monday, January 1, Monday, February 19, Monday, May 27, Thursday, July 4, Monday, September 2, Thursday, November 28,Friday, November 29, Tuesday, December 24, Wednesday, December 25. Motion made by Nathan, seconded by Lisa, to accept the list as shown. Voice vote was unanimous to approve.  A sort of impromptu open forum discussion took place with the trustees board and Mr. Lukensmeyer representing the board of supervisors.  The main question was if the process for deciding how the county funding was distributed across the county libraries by deferring to the library directors was set in county code.  The answer is the the supervisors have final say/votein how funding is distributed.  Having the library directors meet and decide the distribution is most a courtesy extended by the supervisors.  Motion to adjourn was made by Dick Paulsen and seconded by Nathan.  Voice vote was unanimous to approve.

Minutes from Board of Trustees meeting held Wednesday, December 20th, 2023. Board president Wendy Lamos called the meeting to order at 5:15pm.  Roll taken with the following present: Wendy Lamos, John Lyman, Nathan Subbert, Carol Sensor, Dale Schirmer, Lisa Peters, Kristi Wrage, and director Kim Manning.  The library director reviewed the warrants and statistics report for October.  The library reported a 233 item increase in circulation from this time last year.  The plumbing bill to address the gas leak was pointed out to the library but (but more on that later).  Motion was made by John, seconded by Kristi, to accept the agenda, warrants, and minutes. Voice vote was unanimous to approve.  Public Comment: None. Old Business Agenda Items: 1) Adam Wickwire performed needed building maintenance to close up and seal the gaps above the windows that were left from the lentil project.  2) Kim reported the Lincoln program and open house were a big success.  Both were well attended and we had plenty of food available for all.  3) Kim confirmed with city hall that the personnel manual last updated in 2012 is the latest version.  4) Kim looked at the 2024 calendar versus the proposed olidays in the library personnel manual and reported she does  not anticipate any difficulties in scheduling the holiday closures.  No vote was taken because no calendar with set closures dates was presented. New Business 1) Kim reported on the meeting of the library directors of Franklin county.  The group used the supervisors new distribution as a starting point for funding distribution across the county libraries.  The only modification that was agreed upon was that Sheffield offered to transfer back 2% to Hampton.  The librarians voted and approved the new distribution.  The results of the vote from the county which is a decrease from the 42% it normally received from the county. Summary of the changes in distribution is included with the notes.  2) A children's department computer was taken for repair but with its age, should probaby be replaced.  The board recommended the purchase of a new machine to replace the current computer.  No vote was needed since the purchase is covered in the current equipment budget.  3) A gas leak was discovered in the mechanical room.  The gas company was called to shut off the gas, and the leak was repaired.  The board discussed if there was a maintenance agreement in place with  the installer.  Nathan took the action to talk to city hall to ask the question.  4) The preliminary budget for 2024/2025 was presented. Much is still unknown regarding funding so there is high confidence that the budget will need to be modified.  The process will be pushed out several months due to lack of data from the County.  Motion was made by Dale and seconded by Lisa to approve the budget proposal.  Voice vote was unanimous to approve. 

Minutes from Board of Trustees meeting held Wednesday, November 15, 2023  Board President Wendy Lamos called the meeting to order at 5:15pm.  Roll taken with the following present Wendy Lamos, Dick Paulsen, John Lyman, Wendy Buseman, Nathan Subbert, Carol Sensor, Dale Schirmer, Lisa Peters, and Kim Manning.  The Library director reviewed the warrants and statistics report for October.  The library reported a significant increase in items circulated from this time last year.  There was a short discussion regarding the new telescope the library recently acquired.  It is a rather large and expensive piece of equipmet so a check-out policy will need to be developed to handle it.  The policy committee will discuss and present a proposal at a later meeting.  Motion made by Dick, seconded by Wendy B, to accept the agenda, warrants and minutes.  Voice vote was unanimous.

Public comment had several attendees speak regarding the recent Board of Supervisors meeting. Old Business Agenda Items:1) Kim reported on the recent county supervisors meeting that was attended by the county librarians.  The librarians pointed out that the supervisors overstepped their responsibilities when they changed the funding distribution across the county libraires.  The county librarians will meet to agree upon a distribution and report back to the county supervisors.  Kim also spoke with the city of Garner librarian regarding their method for calculating county distribution using different weighted variables.  The point was made that Franklin County may see as much as a 30% reduction in the money received from the state. 2) The personnel committee reported on the annual raise and how it was applied to each part time employee.  One PT employee who also gets vacation and sick leave receives a 5% raise while others received 7%.  The committee looked at differences between part time and full time employee benefits including the value of health isnurance, vacation, and sick leave.  The committee talked to each employee looking for opinions.  The recommendation was that Esmeralda be given a 2% pay increase to raise her overall increase for the year to the 7% level.  Discussion was had by the board regarding how this recommendation was reached and how it affects the PT pay versus the pay of the FT librarians.  The motion was made by Dick and seconded by John to increase Esmeralda's pay by 2% effective in the next pay period.  Voice vote approved the motion 5-2.  3) The policy committee presented the revised 'Statement of Concern' and the 'Materials Reconsideration Policy' to the rest of the board.  The new materials took into account the suggestions from the challenged material committee.  Motion was made by Dale and seconded by Lisa to accept the changes.  Voice vote was unanimous to approve.  5)  Abraham Lincoln is returning to the Hampton Public Library!  Program will be on November 27th at 6pm.  The library is also hosting its open house the same day. The Library will be open normal hours (9:30-5:30) and then reopen for the program at 6. The program will be held in the children's department in order to accommodate the crowd.  The Trustees and staff will provide appetizers and treats to be available all day with the open house.

New Business Agenda Items:  1) Christmas Eve is a holiday for library employees but it fall on a a Sunday this year.  Discussion occurrd over what day then to close to cover this holiday.  Motion by Wendy B and seconded by Dale to close the library on Saturday, December 23rd to cover the holiday.  Voice vote was unanimous to approve.

2) Motion was made by Dale and seconded by Dick to go into closed session.  Roll call voice vote was unanimous to approve.  The reason for the closed session is to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless or irreparable injury to that indivdual's reputation and that individual requests a closed session.

The Board of Trustees exited the closed session with the following statement- the library will issue a statement regarding the tone of recent posts and statements made on social media. The board policy committee will meet separately to formulate a Facebook/social  media policy for use by the Hampton Public Library and its employees.

Motion to adjourn was made by Dale and seconded by Wendy B.  Voice vote was unanimous to approve.

Next meeting will be December 20, 2023 @ 5:15pm.

Minutes from the Board of Trustees meeting held Wednesday, October 18th.  Board President Wendy Lamos called the meeting to order at 5:15pm.  Roll taken with the following present: Wendy Lamos, Dick Paulsen, John Lyman, Wendy Buseman, Nathan Subbert, Kristi Wragge, Carol Sensor, Dale Schirmer, Lisa Peters and Kim Manning.  Visitors were too numerous to name.  The library director reviewed the warrants and statistics report for September.  The library reported an increase in items circulated from this time last year.  Motion made by Dick, seconded by Wendy, to accept the agenda, warrants, and minutes.  Voice vote was unanimous.  Public Comment spoke regarding the recent Board of Supervisors meeting, budgeting, and the use of the Library Facebook page. 1) Dick Lukensmeyer read a statement regarding discussions held at the county supervisors meeting and how they were portrayed on Facebook.  Recording played from Chris Vanness' appearance on the radio's "Newsmaker" segment from October 5th, 2023. 2) Tracy Stillwell spoke to reiterate Dick's comments regarding the supervisor's meeting. 3) Scott Stillwell stated the library director's use of the Facebook page was unprofessional and how it was used should result in dismissal from the director's position. 4) Wayne Grayland spoke to point out that what books a child reads is up the the parent.  He also used his time to point out the importance institutions such as this to get creative with finding funding including fundraisers and estate planning.  Old Business Agenda Items:1. The chairman of the book review committee, Liz Carr, gave a report on the committee meeting held Tuesday, September 26.  There was open discussion with several members of the committee regarding how well the process worked and how well everyone worked together.  Some items the committee pointed out was that usually publishers determine the audience which means if a book has a "YA" sticker, that determination comes from the publisher. Motion made by Dale, seconded by John, to accept the committee recommendations for each book.  Vote was by roll call voice response. All voted yes.  2. Item was tabled until next month so that the personnel committee would have more time to discuss the issue.  3.  Another change to the "Statement of Concern" was proposed.  The change along with suggestions from the book review committee were tabled and referred to the process committee.  The committee will meet and finalize the process and present to the board at the next meeting.  New Business Agenda Items: 1) The question was asked about how to handle library closures in the event of bad weather.  Everyone agreed to continue with what was used in the past.  Additionally, the Saturday after Thanksgiving was brought up because of scheduling issues.  Staff librarians will have worked their one required weekend and not enough part time staff is available (Family Commitments) that day to open.  Also, closing the library that day would allow everyone to enjoy the numerous other activities already planned around town.  Motion was made by Dale, seconded by Wendy, to close the library the Saturday after Thanksgiving.  Voice vote was unanimous to approve. 2) Discussion regarding Facebook posts and the supervisor meeting.  Director recognizes the results from her post on the library Facebook page.  Discussion  proceeded regarding what is appropriate for what should be posted on the Facebook site and to pay attention to tone.  Regarding the county supervisor's meeting, the original formula for how money is dispersed figured back in 1987 was requested and found, and then shared with the county auditor.  A bit of a Q/A session broke out between the supervisor's in attendance and the library board that discussed the county budget process and the effect of the cuts that may happen due to chantges the state legislature had recently made.  The original proposal for library funding which the library had on file was provided to the board as well.  This month's teachable lesson was from the Iowa Library Trustee Handbook, Chapter 6.  An essential responsibility of Iowa library boards is to develop and adopt public policy.  Library boards must be mindful that they are adopting public policies for a public services.  The policies should grow out of a process of studying the issues and needs, further facts, deliberating the issues writing policy and reviewing them every three years.  Motion to adjourn was made by Dale and seconded by Carol.  Voice vote was unanimous to approve.  Next meeting will be November 15, 2023 at 5:15pm. Summarized minutes from the Board of Trustees held Wednesday, September 20th.  Roll call was taken with the following present  Wendy Lamos, John Lyman, Wendy Buseman, Nathan Subbert, Kristi Wragge, Carol Sensor, & Dale Schirmer with Kim Manning Director also acting as secretary.  The Director went over the Warrants for September in the amount of $17,626.63.  A motion by John with a second by Kristi.  Public Comment was held with several citizens continuing to censor certain books from the YA section to the adult section. The Trustees then moved on to the camera bids.  Nathan suggested that the library go with bid 2.  A  motion was made by Dale with a second from Wendy B. and the rest of the board agreed.  Progress of the Committee to advise the Trustees on the challenged books was discussed.  The board will await their recommendation on the books. Kim presented the # of books and the % of the collection that is LGBTQ.  Non of the various collections added up to even 1%. A motion was made to aprove Liz Carr to the Reconsideration Committee with a motion by Dale and second from Kristi.  Kim shared that the HPL has received $39,000 from the Barkema Trust in the last 8 years and also a grant from Dollar General for $2000 and an ARPA Grant in the amount of $1959.  Kim also shared that Frederick Blanch had gifted $2000 to the library after his death.  Motion to adjourn was made by Wendy B with a second by Dale. Summarized minutes from the Board of Trustees held Wednesday, August 16, 2023. Roll Call was tkane with the following trustees present, Wendy Lamos, John Lyman, Wendy Buseman, Nathan Subbert, Dick Paulsen, Kristi Wragge and Kim Manning Director and Secretary.  Wendy Lamos called the meeting to order at 5:15pm.  The Director went over the Warrants for August, which included the bathroom updates.  A motion from John with a second from Dick.  Director went over the Monthly Statistical Reort which showed an increase in items circulated.  This year the County check came much earlier than usual so the financial report showed receipts of $337,207.74 for the month.  The financial report also showed that $21,788.00 paid out in bills.

Public comment was held: with several attendees commenting on the Young Adult collection, 1) Amanda Byrnes spoke providing instrustio to the Trustees about having a Reconsideration Commitee policy.  2) Dick Lukensmeyer also spoke about parents not having access to their child's records at the Hampton Public Library.  The Director responded by telling the assembled group that even children has 1st Amendment rights.  Dick commented back that he needed proof. 3) Karen Mitchell also spoke, saying in defense of the books, that is a big world out there with lots of ideas and opportunities, and that young adults need to be able to access all the information in the library.  Also Pastor Petre spoke asking the librarians to check the percentage of LGBTQ books housed in the library as compared to 203% of Hampton residents that are LGBTQ and adjust our collection accordingly.  He also noted that several books had been added to the collection presenting the other side of the issue and he appreciated that.  Dustin Byrnes also spoke and shared his concern over Miller v. California case presented in the agenda, and that we  needed to look into this further because we don't have all the fact.

Old Business:  the Director asked  Nathan about the camera bid that was going to espire 8/26/23.  Nathan replied that he is in contact with Connor from Card & Co and will resolve this issue soon.  The personnel committee met before the trustee meeting and decided that only  Marilyn geta 7% raise due to her anniversary date.  But since Esmeralda gets other benefits which include sick and vacation, as of 9/1/23 her raise will be the same as the other full-time librarias @5%.

New Business:  1) A  motion was made and approved by all to have some control over a business meeting in a public setting.  Rick made the motion with a second from Kristi that public comment should be placed on each monthly agenda with citizens registering ahead of time and the limit of 5 minutes.  Also instruction was given by the Board members should not reply to public comment in the meeting. 2) Nathan Subbert accepted the position on the board as secretary.

The Trustee Teachable lesson:  Lack of access to information can be harmful to minors. Librarians and library governing bodies have a public and professional obligation to ensure that all members of the community they serve ave free, equal and equitable access to the entire range of library resources.  Regardless of content, approach, format, or amount of detail.  Taken from the Freedom Manual American Library Association, eighth edition.

Motion to adjourn was made by Dick with a second from Nathan.

Next meeting will be Wednesday, September 20th, 2023 Minutes from the Board of Trustees held Wednesday, July 19th, 2023. Roll call was taken with the following trustees in attendance: Wendy Lamos, John Lyman, Wendy Buseman, Nathan Subbert, Dick Paulsen, Kristi Wragge, and Kim Manning acting as secretary.  The July warrants were approved with a motion by John Lyman and a second by Dick Paulsen.  Kim Manning highlighted the following points from the statistical report.  Circulation was 5,259 which is 459 more than at this time last year.  The library added 129 new titles and removed 170 titles.  The library received the last quarterly payment for FY 22/23 of $22,000 from the City of Hampton. Old Business: a motion to accept the changes to the Materials Reconsideration policy and inclusivity statement by Rick with a second from Nathan.  Motion to accept the members selected for the Materials Reconsideration Committee also made by Rick with a second from Nathan.  Motion by Kristi with a second from Wendy B to get written parental permission for the teen that will be on the committee. The minutes were not clar about the part-time raises so that motion was scratched and the personnel committee will have to meet again.  New Business: Kim reported that all of the State reports that are due 7/31/23 have all been filed. The Trustees again listened to public comments made by the 20 or so citizens that attended the board meeting still raising concerns about challenged titles that should be removed from the Young Adult section and into the Adult Section.  The board will wait for the recommendation made by the Committee which will be made up of the following: Vicky Pralle, Wendy Buseman, Esmeralda Ramirez, Lily Strother, Alan Ferris, Dustin Burns and Amanda Burns.  Motion to adjourn was made by Nathan with a second by Wendy Buseman. The Trustee Teachable Lesson: Was regarding the Trustee job description which included providing the community with the best possible library service and that making sure the community's needs and interests are paramound when making board decisions.

Minutes from the Board of Trustees meeting held Wednesday, June 14th, 2023.  Roll Call Wendy Lamos, Robin McKee, John Lyman, Wendy Buseman, Nathan Subbert, Dick Paulsen, and Terri McWilliams. Director Kim Manning was also present Visitors: Steve Birdsall, Ron Dunt, Dick Lukensmeyer, Traci and Scott Stillwell, Alan Ferris, City Attorney Megan Rosenberg, Lily Rosenberg. Library Staff: Esmeralda, Brenda, and Marilyn were also present.  Warrants for May totaled $23,405.00.  A new computer was added for the microfilm reader and for public use.  4,456 items were circulated 896 more items than last year at this time.  16 library cards were issued.  The Friends of the HPL donated $3200.00 to children's programming, and other various expenses.  The balance in the HPL account is $74,434.58.  92% of the expected revenue has been received with 100% having been spent.  City Attorney Megan Rosenberg, was asked to comment on Iowa Code 728 and 728.7.  Megan also pointed out that the trustees when evaluating a challenged book there are 3 points to consider *What do we believe the community standards are? *Do the objectionable materials include intended  morbid or shameful nudity, sex, and bodily functions? *Artistic expression-What is offensive? What some people find offensive, other may not.  Megan also pointed out that even if the trustees personally agree with the reasons the material is being challenged, they need to consider what the community thinks.  The library is an arm of City government and moving a book from a designated area is a form of censorship.  Obscenity laws are different for your home and your own businesses.  Businesses have different licenses.  Public Libraries have to respect freedom of expression and freedom of speech.  Personnel manual of the City regarding posting to the Internet: Businesses have different licenses. Public Libraries when regarding posting to the Internet: When something is posted to Facebook publicly it cannot be retrracted if it is a government public page.  Therefore, the post made by Angela Horner on the library Facebook page that she laterformally requested to be deleted, cannot be deleted by the library staff.  Harassment in the library (State Librar Of Iowa) "a patron has no right to sexualize, harass, or intimidae a library employee.  If a librarian is uncomfortalbe with a particular phone call or an in-person conversation, you are not obligted to continue it.  Hang up or tell the person to stop.  Report to law enforcement if necessary." This was discussed for clarification about a recent incident. A motion was made by Wendy Buseman that after working one year, part-time employees will receive a raise of 7% of their hourly wage.  (Fiscal Year 2023-2024).  A motion was also made to approve the Materials Reconsideration Policy and Inclusivity Statement.  A motion to adjourn was made after the Director explained that the staff had recently met with Police Chief Mark Morrison regarding how to respond locally in case of a violent intruder in the library.

Minutes from the Board of Trustees meeting held Wednesday May 17th, 2023.  Roll call Wendy Lamos, Robin McKee, John Lyman, Wendy Buseman, Nathan Subbert, Kristi Wragge, Rick Janssen, Dick Paulsen and Terri McWilliams. Also in attendance was Kim Manning, Suzy Knipfel, Brenda Van Wert, Marilyn Moser, and Laela Ragsdale. Visitors included Angela Horner,  Dick Lukensmeyer, Traci & Scott Stillwell, Alan Ferris, Matt Grohe, and Chris VanNess.  Warrants were approved for May for a total of $17,917.89.  The library circulated 1,131 more items at this time than last year.  Angela Horner attended the meeting to present her request that the comments  made on the Library's Facebook page be removed.  She also requested that te books in the YA area of the library be shelved with the adult books so that these books many with LGBTQ stories not fall into the hands of children. Titles include, The Haters, Andrew; The Perks of being a Wallflower, Chbosky; All Boys Aren't Blue, Johnson; and The Handmaids Tale/ The Graphic Novel, Atwood/Nault, A motion was also made to purchase another public access computer to be used as a public internet as well as the genealogy microfilm machine.  Motion was adjourned with a discussion of the interpretation of the Library Bill of Rights.  Internet policy;The Federal government and Child Protetion Act requires all computers in the public library to have silters.  A Motion was made by Rick that the statement that all computers in the Hampton Public Library are required to have internet filters will be added to the library's internet policy.  Seconded by John. Motion carried.  Kim suggested that the microfim reader could also be used as an extra computer to provide more public access.  One more computer still needs to be purchase.  A motion was made to purchase a new desktop computer like the others that have beenn purchased recently (about $1,000.00) by Robin and seconded by Kristi. Motion carried.  Trustee evaluations were handed out.  The trustees were asked to fill them out and keep them for their own reflection.  Evaluations for th director were also handed out.  These should be sent to Wendy Lamos or dropped off at the library when they are completed.  Part-time employee benefits:  Kim gave her quarterly presentation to City Hall  The city benefits for part-time employees were discussed at that time. A discussion amont the trustees was held about possible ways to offer some benefits to part-time library employees that work under 30 hours per week.  Currently they do not have any benefits.  Possible ideas were offering longevity pay earned or vacatio days pro-rated by hours worked in a year.  Offering benefits could help with the satisfaction and retention of employees that have been trained.  Kim noted it costs a minimum of approximately $1400. to train new employees.  It was suggested that the Personnel Comittee meet to discuss this further and report back.  Dick Paulsen, Kristi Wragge, Wendy Buseman, ad Terri McWilliams serve on this committee. Loss of Library Levy: Although a bill was passed by the Iowa legislature to discontinue the library levy of $30,000, the library will still receive this money for the next fiscal year.  Amended Proposed Budget: the budget committee met and voted to amend the proposed budget.  They recommend that all employees receive a 5% raise.  Dick made a motion that the budget be amended to include the 5% raise for all employees.  Rick seconded it. Motion carried.  The Friends of the Library gave the library $3,200. This money was raised by fundraisers such as the sale of library-t-shirts and bags, and their used book sales.  The next Friends of the Library Book Sale will be held June 17, 2023, from 9-3 Motion to adjourn; A motion to adjourn was made by John and seconded by Dick Motion approved.  The trustees will be notified about a date for the next meeting in June since four trustees  have conflicts on June 21.  We would not be able to meet the requirements for aqorum.  Teaching Trustees Spotlight: the interpretation of the Library Bill of Rights was discussed. The document was emailed to the trustees prior to the meeting.

Summarized minutes from the Board of Trustes meeting held Wednesday, April 19, 2023. Roll Call Wendy Lamos, Kristi Wragge, Rick Janssen, Dick Paulsen, John Lyman, Nathan Subbert, Wendy Buseman, and Robin McKee.  Also in attendance was Kim Manning, Director and Tracy & Scott Stillwill.  April warrants were approved in the amount of $20,177.32.  Books being challenged was discussed with mixed emotions.  Murphy's bid was accepted in the amount of $4,619.00 to update the bathroms.  Thre Trustees ended the meeting by reviewing the Library Bill of Rights. 

Summarized minutes from the Board of Trustees meeting was held April Summarized minutes from the Board of Trustees meeting held Wednesday, March 14, 2023.  Roll Call: Robin  McKee (President pro-tem), Kristi Wragge, Rick Janssen, Dick Paulsen, and Terri McWilliams.  Also present was Kim Manning Director and Matt Grohe Hamton Chronicle.March warrants of $20,239.95 approved by Rick with a second from Dick. Motion passed.  The Director shared the circulation and financial reports.  In February, 4,215 items circulated, which was 418 more that at this time last year.  An average of 65 people visited per day this month.  Financial Report has the account balance at $96,177.52 with 62% of the expected revenue has been received.  The Director clarified policies regarding banned books and the young adult section in the library.  The Director suggested that the trustees take the time to review the Collection Policy posted on the website, or talk to her to see the complete policy.